Wedding & event guest management from one smart dashboard
Guests, room allocations, arrival & departure transport, sub-events, KYC, and white-label WhatsApp updates — all in one place. No more spreadsheet chaos on event week.
Room 204 assigned
Mehta family · Grand Ballroom · 4 guests
Guest transfer scheduled
Innova · 2:30 PM · 6 guests · Railway Station pickup
Branded WhatsApp sent
Room & transport details delivered to 24 guests
Event week shouldn't feel like this
Yet here you are, drowning in calls, spreadsheets, and last-minute chaos.
"Where's my room?"
Guests calling at 2 AM asking for room numbers and floor details. You're flipping through Excel sheets at the reception desk.
"Which vehicle am I in?"
Guests arriving by train, flight, or road — each calling for their vehicle, driver, and pickup time. Pure chaos.
"Forgot to accommodate someone"
Shuffling guests between temp rooms at midnight because someone's family wasn't assigned a room. Embarrassing.
"Send details on WhatsApp"
Manually typing and sending room numbers, vehicle details, and event schedules to hundreds of guests one by one.
Every problem above? We built a fix for it.
Drag. Drop. Done. Room allocation in seconds.
No more spreadsheet chaos. Assign rooms across multiple venues with drag-and-drop. Track occupancy in real-time. When guests arrive at reception, their room details are already sent via WhatsApp.
- Drag-and-drop across venues
- Live occupancy tracking
- Auto-send room details via WhatsApp
Every guest knows their vehicle, driver & transfer time.
Coordinate arrivals and departures — by road, rail, or air. Assign vehicles and drivers, set pickup and drop points, and share details with guests on WhatsApp in one click.
- Arrival & departure travel records
- Vehicle schedules with pickup/drop points
- One-click branded WhatsApp updates
White-label WhatsApp that feels like your event, not a platform.
Send room details, transport info, and schedules from your event's identity. Guests see personalized messages under your wedding or celebration name — clear, trustworthy, and ready to share.
- Branded sender with your event name
- Personalized room, transport & schedule per guest
- Bulk send with delivery tracking
Namaste Sharma ji! 🙏
Your details for the Patel-Mehta Wedding:
🏨 Accommodation
Room 101, Hotel Grand Palace
Floor: 1st · Check-in: 3:00 PM
🚘 Guest Transfer
Innova Crysta · Rajesh (9876543210)
Pickup: Railway Station · 2:30 PM
See you there! 🎉
Everything else you need
White-label WhatsApp
MVPGuests receive updates under your event name and branding — room, transport, and schedule details feel personal, not platform-generic.
Learn moreGuest Management
Bulk upload, family groups, sides, and smart validations — a logistics CRM for the guest list.
Learn moreGuest KYC
Collect guest ID documents, review pending submissions, and approve or decline in one queue.
Learn moreEvent Scheduling
Create sub-events, assign venues and spaces, set timelines for every ceremony.
Venue Selection
Browse venues with photos, compare spaces, and link multiple venues to one event.
Reports & Analytics
Real-time insights on RSVPs, accommodation fill rates, gender splits, and more.
Team Access Control
Role-based permissions so your team can collaborate without stepping on toes.
Mobile App (PWA)
Install on your phone. Manage everything on the go, even offline.
Get started in minutes
Three simple steps to go from chaotic spreadsheets to organized bliss.
Create your event
Set up venues, rooms, sub-events, and invite your team — all in a few clicks.
Add your guests
Bulk upload from Excel/CSV or add manually. Smart validations catch errors automatically.
Wedding guest management softwareAllocate & communicate
Assign rooms, plan transfers, and send branded WhatsApp updates to guests — in one click.
Can't find your venue?
Request us to add it and we'll get it listed on priority. Our team will set it up for you within 48 hours.
Request a VenueSimple, transparent pricing
One event, one price. No hidden fees, no monthly subscriptions.
Inclusive of all taxes
Everything you need to manage a single event from start to finish.
- Unlimited guests
- Bulk upload with smart validations
- Multi-venue support
- Room allocation & transport logistics
- White-label WhatsApp messaging (MVP)
- Sub-event scheduling
- Reports & analytics
- Role-based access control
- Email & priority support
For agencies, planners managing multiple events, or special requirements.
- Everything in Per Event plan
- Volume discounts for multiple events
- Dedicated account manager
- Priority onboarding & setup
- Custom integrations
- Full platform white-label for agencies
- Phone & WhatsApp priority support
Take Smart Planner everywhere
Install Smart Planner on your phone for instant access. No app store needed — just one tap and it's on your home screen. Manage guests, rooms, and events on the go.
Explore the logistics stack
Deep-dives on rooms, transport, guests, WhatsApp updates, and KYC — plus guides for celebration week.
Want a personalized walkthrough?
Book a free 30-minute demo with our team. We'll show you how Smart Planner can handle your specific event needs. No strings attached.
Request a DemoReady to plan something unforgettable?
Stop juggling spreadsheets. Start planning with confidence.
No credit card required. Set up in under 2 minutes.
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